Second Request Completed Ahead of Schedule in the Face of Expanding Data Collection
March 20, 2014 - WASHINGTON, DC
TechLaw Solutions, Inc., a leading e-Discovery and Managed Services provider, successfully navigated a particularly challenging Second Request investigation with aggressive deadlines, changing circumstances, and a natural disaster.
"e-Discovery project deadlines must still be met, regardless of the obstacles encountered," said Mel Goldenberg, President of TechLaw Solutions. "As weather continues to create disruption, we are studying a significant project to draw lessons from, and ensure that we continue to provide the highest levels of service to our clients under even the most trying conditions."
Examining the details, this project kicked off only anticipating 200,000 - 400,000 documents, but was laden with its own unique twists and turns, and the challenges were magnified with the arrival of the extreme weather. Data was received on a rolling basis over the 30-day project, rather than in one unified collection. Halfway through the review the document set ballooned to shy of 1.7 million documents, and ended up at nearly 2 million for the project, including 5 different foreign languages. Adding to the complexity, one-third of the documents were not even received until about 1 week before the project deadline. A renewed compilation of search terms from the agency led to the entire data set having to be re-filtered. Following that, an additional 250,000 new documents had to be processed for review only days before the deadline. Read the full story here.
Proprietary emails that were password protected and encrypted were encountered as part of the collection, yet they still had to be made searchable for the review. Data was reprocessed multiple times to accommodate various scenarios, search terms, and multiple date ranges. Among other tactics, Relativity Analytics was applied to the data set as part of the workflow, helping to categorize data, streamline review, and validate QC efforts, assisting with elimination of non-responsive documents. The privilege log, which contained nearly 20,000 documents, faced its own series of obstacles. However, TechLaw's proven workflow processes put the attorneys in position to efficiently review and complete the log ahead of schedule.
As the document volume continued to grow, eventually topping 800 GB and approximately 40 custodians, Superstorm Sandy struck New York City. Despite short notice and limited availability in Manhattan, additional locations were brought online with the IT experts from TechLaw implementing secure connectivity. In the face of power outages, some attorneys being unable to reach the review centers, and Internet connectivity complications, the project still proceeded on target. After all was said and done, the project was still delivered ahead of the deadline.
"An HSR Second Request project by its nature is a high stakes endeavor that comes with distinctive challenges," noted Bill Schiefelbein, COO and Managing Director, Consulting at TechLaw Solutions. "These include obligations to protect confidentiality & security, and highly compressed timelines, where delays could put the transaction itself at risk." Stringent production requirements must meet (or exceed) the expectations of the FTC and/or DOJ as they review the proposed transaction under great scrutiny. Despite the barrage of impediments, TechLaw was definitely up to the challenge on this project. Read the full story here.
About TechLaw Solutions
TechLaw Solutions has significant experience handling Second Requests, as well as helping law firms and corporations develop and implement strategies to effectively address litigation preparedness, manage costs, mitigate client risk, and provide a competitive advantage in the e-Discovery process, through Managed Services or a traditional delivery model. TechLaw Solutions is one of the longest tenured service providers in litigation support, working on complex and critical matters for over 30 years. Service offerings include electronic discovery consulting, forensic data collection, advanced electronic document processing, early case assessment, online hosting, and managed review. TechLaw is Relativity Best-in-Service and ISO 27001 Certified. Visit www.techlawsolutions.com, email firstname.lastname@example.org or call 800-TechLaw.
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